How to record revenue for an event when using EasySignup

This guide shows how to get documentation for your accounting, in order to record the revenue for your event with one single attachment, instead of having to record the individual registrations. 

• Click on the event title or the status icon to get to the status page of the event.

On the status page of the event you will find an overview of the "Economy" for the event. The overview of the "Economy" is at the left below "Event status" and "Event note".

The overview shows an calculation for the payout (1), service information (2) among other things total payout amount and a bookkeeping statement (3). In addition there are various shortcut buttons, e.g. for a payment overview and to perform payout for the event (4).

You can download the bookkeeping statement to have it as documentation, e.g. if you need to upload it in your financial system. Click on the pdf icon to download the bookkeeping statement. 

The bookkeeping statement contains, among other things:

1. 1. The note that you can choose to add.
   2. General information about the event and the organizer, as well as the time when the file was generated.
   3. An income overview of the event, i.e. ticket sales, additional choices and any transaction fees, which has been forwarded to the payer.
   4. An overview of expenses, i.e. transaction fees if your attendees have paid by payment card or MobilePay.
      
      Note for sponsored accounts: The 2% + VAT for using EasySignup is calculated based on the revenue at the time the bookkeeping statement is generated. The total cost is therefore not final until the entire revenue has been paid out.
   5. An overview of how the revenue has been paid out. It includes all the payment methods used and the status of invoices if you use these payment methods.
      
      Any withdrawals or deposits will be displayed in a corresponding table named "Transfers".
   6. A list of registrations and refunds with status and information. By default, it is without names of the payers. The next section describes how to change this.

The bookkeeping statement thus contains documentation for your accounting in one attachment.

The revenue from the event can be transferred to your own account by an "Administrator" or "Financially responsible" user on the account.  See how in this guide.

The system automatically sends a payment specification to the user who has requested the payout. You can also find the payout specification by clicking "View payments overview", after which you can view and download documentation for the payout.