How to create and send e-mail invitations for your event

You can send free e-mail invitations once your event is created. You can customize invitations and view performance of your invitations (e.g., open and conversion rates) etc.

See our how-to-video where we explain and show how you use this feature. 
Below the video you will find a step-by-step guide with text and pictures.

Please notice that you have to publish the event before you can send e-mail invitations.

Click on the following icon in the event overview:

You can also send invitations from the event report page:

NOTE: You can send one or more round of invitations. Hence, you can send and separate different invitations, e.g. one to "VIP's" and another to "employees"

You can also send an invitation in several loops, e.g. to 100 contacts today and additional 50 contacts next week. You simply add people to an existing invitation instead of creating a new. 

How to create an e-mail invitation

You create an invitation with a 5-step wizard elaborated below.

Step 1: Invitation Creation

• Name your invitation. This is only used to give an overview if the event has more than one invitation. Also choose a language for the text in the invitation. Click "Save and go to next step".
  

Step 2: Select design of the invitation

• Choose to apply the standard template or one of the many theme templates for your invitation.
• Click on the pictures to see a large preview. Click "Select" and "Save and go to next step".
  

Step 3: Compose Invitation Message

• Now you have to write the text for the invitation. You can choose to use the standard template - with or without changes. You can also write your own text.
• If you make changes be sure to include the merge fields, accept and decline links.
• Please note that you also have the possibility of attaching files to the invitation.
  
• You can see a preview of the invitation at the bottom of the page. Click "Refresh" to see any changes. Click "Send example" if you want to send a test invitation to yourself or others.
  
• Click "Save and go to next step".

Step 4: Invitees

Now select the persons, whom you want to invite. You can choose attendees from previous events and/or enter e-mails and names yourself.

• Click "Add".
  
• The persons are now added. Click "Next step".
  

Step 5: Schedule invitation

• Finally, you decide whether to send the invitation right away or schedule it for later. You can also postpone sending the invitation if you know that you need to make changes later. Click "Save and exit".
  

The invitation is now visible in the list of invitations for the event. Here you can see invitation statistics. You also have different actions buttons, e.g. you can add more people to the invitation.

Here you can also create an new invitation if you need to send an invitation different from the one you've just created.