Try FOR FREE

Try for free!

Use EasySignup for your next event and experience how much easier the registration process is for both you and your guests.

Try our signup system for free, by signing up for EasySignup's newletters.

Bonus: You also get the e-guide: "How to get more attendees" and our "Easy Checklist" for events.

You can try it FOR FREE

Aarhus 2017 - European Capital of Culture

EasySignup was a great help for Aarhus 2017

Such a task can’t be done without a registration system to keep track of attendees. EasySignup was originally only intended for registering attendees to the large opening ceremony. However, it was soon discovered that the system could help with much more.

Dorthe Dee and Sofie Van Norde share their experience here. Both were employed at the secretariat for the Aarhus 2017 Foundation as a Communications Officer and Event Coordinator respectively.

EasySignup exceeding our expectations

The plan was to use EasySignup for the big official opening ceremony, where all attendees needed to be registered for security reasons.

However, the employees at the secretariat soon realized that EasySignup could be used to a far greater extent, such as debates, shows etc.

- We would get a number of tickets to manage - up to 1000 tickets. We used EasySignup to register people wanting a ticket. It saved a lot of manual administration and we could easily return a status to the venue about how many tickets we had sold. It worked very well, Sofie explains.

The secretariat also used EasySignup to register and keep track of all the volunteers that assisted in conducting the events.

Dorthe had investigated the possibility of using a signup form on their website. However, it was too technical, complicated and difficult.

- You had to be an expert to set up a signup form on our website meaning that only a few people would be able to manage and edit it. Everybody can use EasySignup. We were up and running in a few days, which were important for us, she explains.

Both Dorthe and Sofie believe that it would have required far more resources to manage event signups without a registration system.

- We couldn’t manage the registrations if we hadn’t had EasySignup. It would be completely impossible if we were to manage it using e-mails and spreadsheets.

The advantages of EasySignup

One of the best things about EasySignup is the ability to control the number of tickets to prevent overbooking. That helped the employees a lot.

- I was very pleased about that. We always have the exact number of attendees at hand. We can quickly see if we have achieved our goal or if we needed to make an effort to sell the last tickets, Sofie elaborates.

Sofie is also pleased about the user-friendliness of EasySignup – both from an employee and attendee point of view.

- Uniformity is the key in such a large project. We quickly learned how to use the system in the office and our guests learned how they signed up for the events. It makes it easy and valuable for us to use.

Another advantage was the security that EasySignup provide in terms of registering VIPs.

- It was important for us that the system is running on a secure connection and is reliable. EasySignup was fully complaint with our needs, Dorthe explains.

The dialogue with EasySignup was very good

It’s mainly Dorthe who has been in contact with EasySignup during the project. She is very pleased with the dialogue with EasySignup.

-I receive a reply the same day I send an e-mail. It's so nice.

Dorthe and Sofie believe that anyone who currently uses e-mail, phone and spreadsheets for manual administration of signups should take a look at EasySignup.

- When others ask how we handled our hosting of European Capital of Culture 2017, we will definitely mention EasySignup as one of the positive experiences, Sofie concludes.

Dorthe Dee Olsen

Communications Officer

Aarhus 2017 - European Capital of Culture

Welcome to Aarhus 2017 and our year as European Capital of Culture. During 2017 we will work and play. We celebrate the "folkelige" traditions and the newest that culture can deliver in Art, Theatre, Dance, Music, Literature and artisanal practices such as Gastronomy, Architecture and Design. We are creating Spectacle and Speculations - Celebrations, Contemplations and Provocations.

The Secretariat for the Aarhus 2017 Foundation
Hack Kampmanns Plads 2, 2. 8000 Aarhus C, Denmark
T: +45 2017 0099
E: info@aarhus2017.dk

http://www.aarhus2017.dk/en/ 

Find the right solution for you
Free
Try EasySignup
Start
here
Ongoing
Subscription

Try out online signup system for FREE for one of your events and feel the difference it makes!

Online help center and email support

 

Confirmation emails are sent to attendees automatically

 

Integrated communication platform allowing quick communication with attendees

 

Up-to-date attendee lists

 

Print name tags and place cards with your logo with just a few clicks

 

Design and send customized group invitations

 

Branded event registration pages

 

Display location map - display map on registration page to guide attendees

 

Optain consent to collect and process "sensitive personal data"

 

Automatic deletion of attendees' personal data

 

Mobile checkin - save time checking in attendees on day of the event

 

Waiting list - offer waiting list option on events

 

Number of users included

1

Number of events

1

Frequently Asked Questions

How does the "free trial" work?
Do you charge a fee per attendee?
Can I find my previous events created in EasySignup?
Where are my events displayed?
Which languages does EasySignup support?
Does EasySignup help others like me?
Must attendees log in or create an account to register for my events?

Got More Questions?