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TERMS OF USE - subscription with EasySignup.com

 

1.0. Background information and purpose

1.1. EasySignup is owned and operated by the Danish limited liability company, EasySignup ApS, Strømmen 6, 9400 Nørresundby, Denmark, VAT no. DK27673120.

1.2. EasySignup offers businesses, companies and organizations (in the following referred to as ”Subscriber”) to subscribe to an online signup and registration system that can be used for events that require the Subscriber's guests (in the following referred to as ”Attendee”) to sign up and register before attenting an event. By further agreement a payment solution can also be provided, allowing the Attendee to pay an entrance fee while signing up. EasySignup additionally provides a set of "Terms of Service" which governs the relationship and obligations between Subscriber and Attendee.

1.3. This set of Terms of Use (in the following referred to as ”Terms") applies to all Subscribers who wish to subscribe to EasySignup's services.

1.4. When creating a new subscription of any kind with EasySignup, the terms must be read and approved by checking the dedicated checkbox during the signup process.

2.0. Creating a subscription

2.1. Creation of any account or subscription to EasySignup is carried out on the website www.EasySignup.com, where any required relevant information is provided by the Subscriber.

2.2. The subscription's type, time period and additional options are chosen by selecting the desired plan of subscription.

2.3. Unless a Basic account is chosen, the subscription automatically recurs for the same period of time as originally chosen. Cancellation of the subscription must be received in writing no later than 14 days before expiration of the subscription. The cancellation must be received through the ticket system within the administration interface, by email to info@easysignup.com or by letter to EasySignup.com ApS, Strømmen 6, 9400 Nørresundby, Denmark arriving no later than 14 days before the subscription's last day. For private individuals see item 10. as well.

2.4. Subscriber is subsequently able to modify the chosen subscription period as well as any additional options for time period or extent. This is done by contacting EasySignup within the time limit specified in item 2.3. Changes have immediate effect unless the changes result in additional costs to the Subscriber in which case changes have effect once full payment has been received.

2.5. EasySignup reserves the right to, without compensation or indemnification to the Subscriber, to refuse a Subscriber to create or uphold a subscription, if deemed by EasySignup as inappropriate or harmful to EasySignup.com’s reputation.

2.6. Specifically for subscriptions of the type "Basic": If a subscription of the type "Basic" has been created on EasySignup.com, there is no fixed subscription cost. Subscriber however pays a chosen amount in advance when creating the account - currently minimum USD 400. At the same time Subscriber's credit card is linked to the EasySignup account. For each completed signup, a fee is subtracted from the prepaid balance. The fee is currently USD 4.00 per completed signup, where it is free to sign up and USD 8.00 per completed signup, where there is a fee to sign up. Once the prepaid balance reaches USD 0, the previously chosen amount is withdrawn from the Subscriber's credit card in order for the prepaid balance to once again reach the full desired amount. Any changes to the fee subtracted for each signup, can be made with 30 days notice. The changes will not be reason to refund the prepaid amount.

3.0. Payment

3.1. All subscription costs on www.EasySignup.com is listed in United States Dollars (USD) and is excluding Value Added Taxation (VAT) or other sales tax.

3.2. When creating a subscription, the period's subscription cost is paid in full and in advance.

3.3. As long as the subscription has not been cancelled, payment for any subsequent subscription period must be received in full, no later than the business day before the current subscription's expiration date.

3.4. If payment has not been received according to item 3.3. Subscriber is reminded to pay within a specified date. If full payment does not occur with the specified date, access to Subscriber's user account(s) is immediately disabled so that the system cannot be used by Subscriber or Attendee to manage events, sign up etc.

3.5. Subscriber is still liable for any outstanding payment according to item 3.4, for the entire subscription period. The subscription will then automatically be considered as cancelled when the subscription period ends.

3.6. Payment must take place immediately when creating an account. Payment can only take place through one of the accepted credit cards. Subscriber bears any credit card or payment fee that may occur during the payment process.

3.7. During creation of an account, Subscriber chooses how upcoming subscription periods are to be paid.

3.8. EasySignup offers through www.EasySignup.com the creation of a free account to Subscribers who exclusively make use of the system in a way that is considered non-commercial. Should EasySignup at any time deem that the system is used for commercial purposes, EasySignup may at any time charge the full amount for a subscription according to the terms and conditions for a regular subscription mentioned in item 3.2. as well as retain any outstanding amount from the monies collected in signup fees from Attendees.

3.9. For accounts of the type "Basic", please see item 2.6.

3.10. Any changes in cost that may differ from the existing agreement are to be announced at least 30 days prior to renewal of the existing subscription. The changes will be in effect during the upcoming renewal of the existing subscription. Due to the changes, a subscription may be cancelled according to item 6.1. An annual adjustment of prices with +2% is exempt and will occur without any prior notice.

4.0. Use of the system

4.1. Once a subscription is created and payment for the subscription has been received in full, EasySignup will create a user account on www.EasySignup.com for the Subscriber. Using this account, the Subscriber can create events and during any time access information about current and previous events. Subscriber can also at any time request that EasySignup renders the collected data anonymous.

4.2. Type of events, number of events as well as number of singups that can be created or registered in each subscription period depend on the type of subscription chosen by the Subscriber according to item 2.2.

4.3. The system can only be used to register an Attendee's signup for a created event if Subscriber has provided information necessary to fill out "Terms of Service" aimed at an Attendee.

4.4. In the event that a subscription is cancelled or no longer active due to lack of payment, Subscriber's user account(s) will be disabled, and the system can no longer be used by Subscriber or Attendee.

4.5. Monies collected from Attendee are deposited in a bank account owned by EasySignup. No interest is paid on the monies. Two days subsequent to holding an event, Subscriber may request that the monies paid by Attendees in relation to that event are transferred to a specified bank account. A wire transfer is then made to the specified bank account. EasySignup reserves the right to retain from the monies any outstanding amounts that may arise in relation with subscription costs or other services purchased from EasySignup until the amount due has been paid in full.

4.6. In the case that an event is cancelled or does not take place, EasySignup reserves the right to refund monies paid by Attendee directly to Attendee once EasySignup becomes aware that the event has not taken place and Subscriber is not entitled to receive the monies. In the case that monies has already been transferrred to Subscriber, Subscriber agrees to indemnify EasySignup for any direct or indirect loss that may result from this incident. Including, but not limited to compensation to Attendee, legal fees or other expenses related to the incident.

4.7. EasySignup reserves the right to assess each event so that any events which are obviously without content, not actual events or similar can be identified and removed and monies paid by Attendee may be refunded in accordance with item 4.6.

4.8. When creating a subscription, Subscriber is automatically added to EasySignup's newsletter recipient list, which contains relevant information about the use of the system. Subscriber's information is treated according to item 8. Subscriber may at any time choose to opt out of the newsletter recipient list.

5.0.EasySignup’s responsibility

5.1. EasySignup merely acts as intermediary between Subscriber and Attendee for signups and payment. EasySignup holds no responsibility for the events created by the Subscriber and is not responsible for carrying out the events or any insufficiencies related to an event.

5.2. Subscriber agrees to be liable to Attendee for any and all circumstances relating to an event.

5.3. In the event that EasySignup may receive complaints or objections regarding an event, these will be directly forwarded to Subscriber.

5.4. In the event that EasySignup is made responsible to Attendee for circumstances relating to Subscriber, Subscriber agrees to indemnify EasySignup for any direct or indirect loss that may result from this incident. Including, but not limited to compensation to Attendee, legal fees or other expenses related to the incident.

5.5. Each party is responsible for its own actions or omissions according to current legislation with the limitations described in these Terms regulating the relationship between Subscriber and EasySignup.

5.6. Regardless of any withstanding terms in the agreement between EasySignup and Subscriber, EasySignup's responsibility to the Subscriber per calendar year is limited to no more than 50% of the amount invoiced Subscriber during the previous calendar year for subscription and affiliated services - unless the circumstances are due to deliberate action, gross negligence or covered by EasySignup's third-party insurance.

5.7. Regardless of any withstanding terms in the agreement between EasySignup and Subscriber, EasySignup is not responsible for Subscriber's indrect losses.

5.8. Regardless of any withstanding terms in the agreement between EasySignup and Subscriber, EasySignup is not responsible for Subscriber's lack of fulfilment that can be attributed to force majeure (Act of God). Freedom from responsibility endures as long as force majeure lasts. Force majeure is considered circumstances beyond EasySignup's control and that were not easily foreseeable by EasySignup when the agreement was signed. Examples of force majeure are unusual natural phenomenons, war, terrorism, fire, flooding, vandalism, and labour disputes.

6.0. Cancellation of subscription

6.1. A subscription may be cancelled in accordance with item 2.3. so that EasySignup.com has received the cancellation notice no later than 14 days before the subscription is set to expire.

6.2. When a subscription is cancelled in accordance with item 6.1. it will remain fully functional until the end of the subscription period at which point Subscriber's user account(s) will be disabled and no longer have access to see information about previous, current or future events. Attendee will no longer be able to sign up for Subscriber's events.

6.3. If payment has not been received according to item 3.3. Subscriber is reminded to pay within a specified date. If full payment does not occur within the specified date, access to Subscriber's user account(s) is immediately disabled so that the system cannot be used by Subscriber or Attendee to manage events, sign up etc.

7.0. Changes to the Terms of use

7.1. The Terms are subject to be changed by EasySignup.com at any time including due to legislative or other reasons. Changes will typically affect conditions for payment, subscriptions or use of the system.

7.2. A notification including a copy of the updated Terms will be sent to the email address provided by Subscriber at least 30 days prior to the Terms taking effect.

7.3. Based on the changes Subscriber may choose to cancel the current subscription without notice. Cancellation is done in accordance with item 6.2.

8.0. User data

8.1. Any data contained within a subscription account, described as any information entered into the system by Subscriber or Attendee, is solely Subscriber's property.

8.2. EasySignup.com is able to access information within a subscription account. The information will not be made available to any other party, sold or in any other way used by EasySignup.

8.3. When a subscription ceases to exist, data from the subscription account will be stored in EasySignup's system. Subscriber will not have access to the data, and the data will in accordance with item 8.2. not be used by EasySignup in any way. Information will be accessible if Subscriber later chooses to create a subscription again.

8.4. When a subscription ceases to exist, Subscriber can choose that user data entered into the system by Attendee, will be rendered anonymous so that it can no longer be accessed by neither Subscriber nor EasySignup. EasySignup is required to keep records of certain user data about Attendee in relation to payment procedures. These records are exempt from anonymization.

8.5. EasySignup logs visitors accessing the web site EasySignup.com in order to keep statistical information about number of visitors and thereby improve the system.

8.6. Cookies are used on the web site EasySignup.com with the purpose of retrieving information about subscription etc.

8.7. All information and data in the system is transferred encrypted. Data is stored unencrypted.

9.0. Privacy policy

9.1. When creating a subscription, Subscriber's name, address, tax id, phone number and email is transferred to and stored in our internal system.

9.2. The information is used solely in order to provide the agreed subscription service and stored for administrative purposes.

9.3. EasySignup will not make user data available to third party. EasySignup's webhosting service provider is technically a third party and exempt from this.

9.4. All user data is stored for 5 years in accordance with current legislation.

9.5. Data is transferred encrypted. Data is stored unencrypted.

9.6. Subscriber may at any time request access to relevant stored data and object to the record keeping in accordance with current legislation.

9.7. Cookies are used on the web site EasySignup.com with the purpose of retrieving information about subscription etc.

9.8. EasySignup will keep a record of Attendee's user data when using the system. Attendee's data is solely Subscriber's property in accordance with item 8.1. and EasySignup will use the data solely to provide the agreed signup services. Information about privacy policy is provided to Attendee during Attendee's use of the system.

10.0. Jurisdiction and venue

10.1. Commerce and agreements made between Subscriber and EasySignup is subject to current legislation in the country of Denmark.

10.2. Any dispute that may arise between the parties due to this commerce and agreement is to be treated by the court in the city of Aalborg, Denmark.